The Power of Virtual Queuing and Appointment Booking

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Conventional wisdom says that you should always book appointments ahead of time, especially if you’re dealing with high-end clients or ones who are hard to get on the phone with. However, while it may be good advice in some cases, there are plenty of other times when it’s not necessary or even advisable. 

That’s why it pays to know the power of virtual queuing and appointment booking so you can choose your scheduling method based on your specific situation. To know more about these types of services, you might want to visit,

What are virtual queuing and appointment booking?

Virtual queuing, also known as appointment booking, is a customer service strategy that allows customers to enter the queue for the next available customer service representative via the company’s website or app. 

The customer is then contacted by email with information about their position in the queue and their estimated wait time. This system has been shown to greatly improve customer satisfaction. 

For example, in one study, virtual queuing was found to increase customer satisfaction from 83% (without) to 93% (with). In addition, it also reduced average wait times from 6:06 minutes without virtual queuing to 3:08 minutes with it.

How can this save businesses time and money?

Virtual queuing saves business owners time by eliminating the need to call customers back when their appointment time is available. It also saves businesses money because it reduces the need for an in-person, physical waiting room. 

Customers can wait for their appointments from any place with internet access, which means they do not have to spend time or gas traveling to the office. Finally, virtual queuing eliminates the worry that customers will lose patience and leave before their appointment is due.

What are the benefits for customers?

Virtual queuing is a great way to handle your business’s customer service. With this type of system, customers can sign up for an appointment or virtual queue ahead of time, which means you don’t have to sit there waiting for people who might not show up. This can be a lifesaver for small businesses with limited physical space. 

Once the customer has signed up for the appointment through the website, they will receive a confirmation email containing all the information about their scheduled time slot. If they no-show (don’t show up) or cancel after signing up, that spot becomes available again so another customer can sign up for it. This way, you have more certainty as to how much time you need to be allocated per day to serve your clients well.

How can businesses get started with virtual queuing and appointment booking?

If you’re wondering how to get started with virtual queuing or appointment booking, there are a few options for you. The first is to take the initiative and learn about these technologies. Set up a test account on a service like an Appointment Reminder so that you can see what it’s like from the customer’s perspective. 

You may also want to call up some of your clients and ask them which system they prefer their opinion could help sway your decision. Another option is to hire someone else to do it for you; many reputable companies offer these services as well as consultation services if you’re not sure which route would be best for your business.


Virtual queuing systems have come a long way in the past few years. They are now able to handle more customers at once, they provide custom messages, they can track how long a customer has been waiting, and they even show how many people are ahead of them in line. It’s easy to understand why these services are gaining popularity. Businesses no longer need to worry about staff being overwhelmed or customers getting frustrated with wait times because virtual queuing systems take care of it all for you!